Teacher Applications & Interview Process

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What to look for & the hiring process

1. Creating the application form

Using either Google forms or typeform, create an application process asking the following questions.
  • Full name
  • Contact email
  • What instruments do you wish to teach?
  • How long have you been practicing your instrument?
  • Are you self taught or classically taught?
  • Have you completed any performance or music theory exams?
  • Do you have any prior experience tutoring?
  • Are you currently studying in university? If yes, what university & course are you in? – What suburb could you teach in?
  • Do you have a vehicle & valid Australian drivers licence?

2. Reviewing Applications

What you are looking for from each application differs between instruments, i.e. classical orchestral instruments require graded knowledge vs. contemporary ‘rock’ instruments we would look at their years of practice.

Multi-instrumentalists are also preferred. Especially guitar teachers with knowledge in another classical instrument.

Below is a table with the minimum requirements from each instrument class.

Examples of a good application form: Piano Teacher

Examples of a good application form: Guitar / Bass Teacher

Examples of a good application form: Singing Teacher

3. Inviting Applicants to an Interview

3A. CALENDLY & ZOOM APPLICATION SET UP

All interviews can be carried out over Zoom – the video conferencing application. All franchisees should own a zoom account – free version is suitable.

You might find it helpful to sign up for Calendly, a scheduling app that creates bookings & zoom meeting invitations for applicants to schedule a meeting time that suits them. You can set your own availabilities in Calendly so there’s no back & forth discussing a time to meet with your potential teacher.

Once you’ve signed up to Calendly for free, select “Integrations” then “Zoom”. You can connect your Zoom account. Here you can also connect your calendar account (Google, iCal, etc…) so interviews are automatically added to your online calendars.

Go back to the home page of Calendly, and create a “New Event Type” > “One-on-One” > Title it “Teacher Interviews” and add the location as “Zoom”. You can give your event link a name like “interviews”. Select your availabilities as you wish. Interviews generally run no longer than 10-15 minutes, so you can select your duration to 15 minutes.

Once created, copy the “link” of your event.

3B. CONTACTING THE APPLICANT

You may use the following template to email your applicants to invite them to an interview.

Hi XXXXXX,

Thank you for applying for the Teacher position with Music Lessons Australia.

We were impressed by your background, and would love to invite you to a video call interview. Please schedule a time to meet using the link below:

www.YourCalendlyLink.com

Prior to scheduling the interview, we ask all candidates to submit an audition video. You may perform any genre on your instrument, demonstrating your technical capability. Audition interviews can be shared via dropbox/google drive, or a link to an online video platform.

Thanks again & we hope to hear from you soon,

Kind regards,
Your Name 

All applicants must provide an audition video for you to review upon their interview. Once the applicant has selected a time, you will receive an email from Calendly with details of the interview time & zoom invitation.

4. Interview

Below is an interview script that is suitable for all potential teachers, the … is indication to wait for the applicants response:

Hi I’m ___________ and I am the manager of Music Lessons Academy, ____your region______, it is nice to meet you! …

We will just have a pretty casual interview today, do you want to start by telling me a bit about yourself and your music background? …

  • What can you tell me about your previous tutoring experience? …
  • Who was your most experienced student? Had they completed any exams? … – Are you still teaching your own students? …
  • What are you currently studying? …
  • How far into your degree are you? …
  • What do you hope to do once you’ve completed your degree? …
  • What interests you in teaching music? …
  • From your previous lessons as a student, what did you admire about your music teachers? …
  • Most new teachers model their previous teachers style and approach to lessons, is there
    anything you would do differently to how you were taught? …
  • Do you have aspirations to continue to Grade 8 or diploma level? (More for classical instruments
    if under grade 8) …
  • Most of our students come to us as complete beginners, would you feel confident teaching
    experienced students alongside the beginner students? …
  • What are your ideal amount of teaching hours or students? …

I think that’s all I need to know about you, do you have any questions for me? …

Thank you for meeting me today, I have to head off to my next interview and we are only hiring a select handful of teachers, but I will be in touch with you shortly.

FREQUENTLY ASKED QUESTIONS DURING THE INTERVIEW

How did the company start? What is the company story?

Music Lessons Academy began in 2017 by a piano teacher who grew a small local teaching website into a nationwide music studio. Providing lessons to over 500 students with over 100 teachers Australia Wide.

What is involved in training?

We provide training and resources to all teachers in the form of:

  • Online training course “How to become a teacher”
  • A shared dropbox with lesson plans, worksheets, songs,
  • All beginner students are sent a beginners workbook, which you can structure your lessons
    around,
  • A teacher Facebook group where you can ask teaching questions • Monthly teaching newsletters & blog posts.

What resources are provided to teachers?

In our shared dropbox, there are worksheets, songs and lesson plans for all instruments. You may request to add songs to the dropbox. All beginner students are sent a beginners workbook, which you can structure your lessons around.

Where are lessons held?

All lessons are held either in the students homes or online over zoom. Most students prefer in home lessons as opposed to online.

How far do I need to travel?

We aim to keep all lessons as close to your home as possible. Your first lesson of the shift can be up to 30minutes away, but you won’t travel more than 15 minutes between two lessons.

What is the pay rate?

Depending on the applicants experience & qualifications:
• Grade 6, 7, or 8: $35 an hour plus $5 for each lesson you travel to.
• AMus, LMus or Bachelor of Music: $40 an hour plus $5 for each lesson you travel to.

What are the students like?

The majority of our students are primary school aged, and beginner in their instruments. We occasionally have adult students interested in learning, but they are just as easy to teach as children.

How does the payment work?

We accept payments from your students and pay you once the lesson is complete. All teachers are hired as contractors, hence you will need to create invoices using a free invoicing software to get paid, weekly or fortnightly.

Do I get paid for travel time / by the hour or by the lesson?

Teachers are paid $5 per house they travel to as reimbursement of their travel time. Teachers are only paid for their scheduled lesson time.

5. Gathering New Teacher Information

Using either Google Forms or Typeform, create a form to collect information about each new teacher you hire. Google Forms is preferred as you can ask teachers to upload their contracts while filling out the form.

Base your form questions off the Head Company’s Teacher Information Form here: 
 https://forms.gle/JraDTVjsE8t9uwXN6 

6. Sending the Contract

There are two different pay grades for teachers, $35/hour or $40/hour.

Both of these pay rates have an additional $5 per home teachers travel to. The majority of teachers should be offered the lower $35/hour pay rate. The only time teachers should be offered $40/hour is:

  1. The teacher has a diploma
  2. The teacher is studying a Bachelor of Music
  3. The teacher has previous teaching background and is highly experienced

Leave 24-48 hours between the interview and sending the contract.

When the time is right, you can use the below template to email the teacher their contract:

Hi XXX

It was great meeting you the other day,

We are glad to say we believe you would be a great fit in our Music Lessons Academy teaching team.

Attached is the contract. Please read the Teacher Pack PDF for important details on your job and our studio policy.

If you are accepting the job, please fill out the form below with your availabilities & general information. The sooner you fill out the form, the sooner you will be assigned new students.

www.GoogleFormLink.com

Kind regards

IMPORTANT: Please attach the following documents to this email:

  • Contract
  • Welcome to the team: Teacher Pack
  • ZOHO invoicing guide

7. Signed Contract

Once the teacher has competed their teacher information form and signed the contract, you may want to email them the following template:

Hi XXX

Thank you for filling all the forms out,

We are looking forward to having you on our team! 🙂 We will start working on finding you new students right away. We will be in touch once we’ve scheduled your first lesson, which may take two weeks or so,

Kind regards,

Definitions:

Self taught: has not taken lessons to learn their instrument.

Classically taught: has taken lessons from a teacher to learn their instrument

Performance Exams: Examinations taken from a reputable examination board (see below). Common exam gradings range from Preliminary (lowest level) to Grade 8 (highest of the grades). Beyond Grade 8, students can sit Certificate or Diploma level performance exams.

AMEB: Australian Music Examinations Board

Examination Board: Reputable examination boards include AMEB, ABRSM, Trinity.

CMus or Certificate of Performance: Above Grade 8 in performance, not quite diploma level.

AMusA: Associate in Music, Australia. A Diploma level in performance.

LMusA: Licentiate in Music, Australia. Highest diploma level in performance.

WWCC: Working with Children Check

Blue Card: Working with Children Check (QLD Only)

ZOHO: Free invoicing software we encourage teachers to use.